Job vacancy : Ocean Project Officer (Plastics and Marine Wildlife Campaigns)

Position: Ocean Project Officer (Plastics and Marine Wildlife Campaigns)
Reporting to: Campaign Lead
Based in: London Islington hybrid arrangement
Salary: £35,000 – £37,000 depending on experience

Application closing date: 22/04/2024

About the role

EIA is seeking an Oceans Project Officer (Plastic and Marine Wildlife Campaigns) to join a fast-paced team that is currently spilt into two programmes – marine wildlife and plastics. The role is spilt approx. 80% on the plastics programme and 20% on marine wildlife. The work covers issues from the negotiations towards a new plastics treaty to investigations into the plastic waste and fish maw trades, as well as national and regional policy and advocacy. The work of the team is international and technical in scope and brings in campaigning and legal experts as well as working closely with other teams, such as intelligence and investigations.

Responsibilities

This role will provide support to ensure efficient implementation of the Ocean campaign strategies. The position is dynamic and requires coordination across both internal teams and external partners, as well as a strong grasp on financial and administrative skills. The role will have responsibility for supporting all of the varied administrative, financial and project management needs for implementation of the campaigns.

Financial Management

Support the team in day-to-day financial transactions and administration, such as payment of consultants and partners and processing of invoices, acting as the focal point for financial tracking for the team;
Maintain running live tracking of team expenditure and budgets and support the development of budget reports and proposals in coordination with the finance team and budget leads;
Along with budget leads, ensure expenditure is allowable under the campaign grant conditions and conforms with the terms of the various grant agreements;
Prepare and distribute monthly reconciliation budget updates across the campaigns, including accurate forecasting and expenditure against individual grants and the flagging of potential issues;
Track Fx gains and losses when income is received and working with finance to adjust budgets accordingly;
Liaise with the finance team and budget leads to produce financial reports for funders;
Be available to respond to internal finance queries, and other ad hoc tasks relating to financial management as needed;

Grant Management

Assist in all donor reporting, including liaising with project partners, drafting and proofing financial and narrative reports;
Coordinate the development of funding proposals in coordination with fundraising and act as a contact point for donors within the team;
Attend regular catch-up calls with fundraising to identify fundraising opportunities and develop letters of interest to donors based on the strategies;
Assist with campaign planning, including tracking and maintaining a workplan of campaign activities and contributing towards monitoring and evaluation of campaigns
Supporting the development of monitoring and evaluation metrics for campaigns.

Project Coordination

Provide logistical support, including travel bookings, as needed for organising workshops, roundtables, webinars, and field visits;
Co-ordinate with campaign partners and consultants for implementation of campaign activities;
Regularly liaise with finance and operations to ensure documentation and processes are being followed for compliance and due diligence;
Arrange design, translation and printing of campaign materials, acting as the central point of contact for requests to the communication team and managing workflow requests within the team;
Participate in internal team meetings and help manage work flow across the team;
Assist with preparation of contracts for and manage sub-grants for partners and/or consultants, in particular ensuring donor and financial compliance, procurement procedures and best practice grant management;
Support project tracking and delivery, ensuring milestones and deliverables are being met in line with grant and strategic requirements

Information Management

Collect, analyse and manage data and information for assessing campaign progress in line with the campaign strategy and monitoring and evaluation plan;
Lead on the organising, minuting and follow up on actions from the weekly team meetings;
Maintain comprehensive and organised records on Sharepoint of campaign activities, financial information, contacts and historic archives; following the internally agreed processes for file management;
Maintain a register of grants, contracts and subgrants and regularly monitor deliverables and payment dates;
Regularly review file management and internal processes, making improvements as required;
Act as the central point of contact for information requests from other teams.

Research and advocacy support

Conduct campaign research as required;
Support campaigns-related communications as required;
Assist in the production of external reports and campaign materials as needed.

Strategic planning

Contribute to the development of campaign strategies and budgets, acting as a coordinator for the annual budgeting and strategy cycle and mid-year re-forecasting.

How to apply

Application is by completion of an application form:

VISIT MAIN JOB PAGE AND APPLY (EXTERNAL LINK)

Successful candidates will be invited to interview week commencing 29 April . If you are shortlisted for interview, we will reimburse the cost of your London travel at standard class public transport rates on production of receipts.

We want all candidates to shine in this process – please let [email protected] know if there’s anything we can do to make sure the application process works for you.

By applying for this role, you are stating that you are eligible to work in the UK. EIA UK is unable to apply for a Certificate of Sponsorship for this role.

EIA UK is committed to being a fair and inclusive employer. We welcome applications from all backgrounds and appoint on merit.