Job vacancy : Executive Assistant (Maternity cover)

Position: Executive Assistant
Reporting to: Executive Director
Based in: London Islington hybrid arrangement (usually this would be at least 2 days in the office, more expected during probation and induction period, but this is flexible with line manager agreement)
Salary: £40,000 – £45,000 depending on experience
Hours: 40 hours per week, including an hour for lunch.
Contract: Maternity cover for 12 months
Benefits: Annual leave package of 25 days annual leave (+ days off between Xmas and New Year) + Bank Holidays + day off on your birthday. 4-8% pension contribution. Flexible and hybrid working arrangements. Mental health and wellbeing support programme

Application closing date: Monday 29 April 2024 at midnight
Starting date: ~ Early July 2024

About the role

This position will work with the Executive Director and proactively contribute to the development of the organisation and the delivery of its strategy. You will need to think ahead and remove any obstacles so the Executive Director can make best use of their time.

Working closely with the Executive Director, you will be working on:

Strategy

  • Ensuring discussions with colleagues take place across EIA to progress the strategy, track progress and adjust it to ensure relevance
  • Ensuring timely follow through on priority initiatives that are consistent with the strategy.
  • Developing relevant systems and providing insights to help ensure strategy remains relevant.
  • Facilitating across organisational learning and activities that help foster effective delivery of strategy and nurture culture.
  • Supporting the Executive Director and colleagues in the coordination of workstreams

Administration

  • Anticipating the needs of the Executive Director and wider EIA team to help them stay focused on priorities, including resolving operational and administrative issues.
  • Acting as a liaison between colleagues to manage the flow of information and ensure alignment.
  • Coordinating meetings and managing team calendars.
  • Providing comprehensive administrative support to the Executive Director
  • Drafting communications from the Executive Director that are of high quality and align with strategy

Coordination

  • Acting as a key point of contact and proactively building relationships with colleagues across the organisation, including receiving and responding to queries as directed.
  • Coordinating organisational meetings both internally and externally
  • Ensuring diaries, meetings and mailboxes are managed efficiently and effectively
  • Working as part of the EIA team to ensure the smooth running of the organisation consistent with organisational culture
  • Supporting team members so that they are accountable to deadlines and meet these in an efficient way.
  • Helping promote a culture which prioritises health and well-being Person Specification
  • Ability to represent what EIA stands for – re its culture, strategy and work – in internal and external meetings and communications
  • IT proficiency
  • Outstanding communication, interpersonal and administrative skills
  • Excellent attention to detail and problem-solving skills
  • Extensive experience in relevant previous roles
  • Ability to work independently whilst also being able to engage collaboratively with others
  • Proactive approach to your work
  • Experience of effectively supporting the delivery of strategy
  • Commitment to EIA’s work and the contribution of the environment sector, with a focus on advocacy and campaigning

How to apply

Application deadline: Monday 29 April 2024 at midnight

Application is by completion of an application form. Successful candidates will be invited to interview on the week commencing 6 May.

VISIT MAIN JOB PAGE AND APPLY (EXTERNAL LINK)

If you are shortlisted for interview we will reimburse the cost of your London travel at standard class public transport rates on production of receipts.

We want all candidates to shine in this process – please let [email protected] know if there’s anything we can do to make sure the application process works for you.

By applying for this role, you are stating that you are eligible to work in the UK. EIA UK is unable to apply for a Certificate of Sponsorship for this role.

EIA UK is committed to being a fair and inclusive employer. We welcome applications from all backgrounds and appoint on merit.